Career Opportunity

Senior Grants Officer

  • Career Opportunity
  • Boston, MA
  • Applications have closed

Website The Klarman Family Foundation

The Senior Grants Officer is a key member of the grants management team, which focuses on maximizing the impact and effectiveness of grantmaking at the Foundation. Working on every program and on every grant, the grants management team is a critical partner in the management and implementation of the “how” of program strategies. The team designs systems to interact with grantees, manage the grant lifecycle, aggregate information, analyze data, and share learning and best practices. Highly regarded across the Foundation for their expertise and collaboration, the grants management team prioritizes and values creativity, flexibility, curiosity, use of best practices, and mutual support.


Grants Management staff work as respected resources, thought partners, and catalysts for innovation, and partner with program teams and collaborate closely across operational and administrative functions to facilitate the grantmaking process and achieve foundation goals. They also engage across all levels of the foundation by leading cross-organization projects, committees, and initiatives. From developing and refining tools and processes, to implementing systems and advancing best practices, grants management staff play a pivotal role in all grantmaking activities and have a valued voice in all aspects of the foundation’s work.


The Foundation is in an exciting period of growth; and is expanding its grants management team to include a new Grants Analyst. In addition, the Foundation is also adding a new Analyst, Director for Strategy and Learning, and a Program Manager to support Local Initiatives and Partnerships.


The ideal candidate will be a seasoned grants manager, effective project manager, consultant, strategic thinker, and problem solver with strong attention to detail and a process and systems mindset. As an internal consultant to various colleagues and teams within the Foundation, the Senior Grants Officer will have the presence and confidence to facilitate conversations and advocate points of view, while also welcoming differing perspectives and the values that those bring.



Reporting to the Director, Grantmaking Operations and Information Technology and working closely with the Grants Analyst, the Senior Grants Officer will be the key point of contact for Foundation grantees and internal grantmaking colleagues. Primary duties and workstreams of the Senior Grants Officer are expected to include:

  • Oversee the grant lifecycle, keeping pulse on approval points and other key grantmaking milestones throughout the year in service of a projected $100M in annual grantmaking.
  • Lead end-to-end process improvement efforts, including ensuring an equity lens for grants management processes and practices.
  • Ensure and oversee timely preparation of grantmaking materials in advance of Trustee approval points.
  • Oversee the Foundation’s use of GivingData, including configuring features and piloting enhancements to proactively address Foundation needs.
  • Act as a strategic partner and expert to program staff and grantees; develop and deliver training and resources on grantmaking practices, policies, processes, and systems.
  • Perform financial and programmatic due diligence on subsets of the Foundation’s grantmaking.
  • Oversee pre- and post-approval processing for all grantmaking in collaboration with the Grants Analyst.
  • Problem-solve complex grant scenarios; consult/liaise with finance and/or legal counsel where necessary, including for grants made in partnership with other funders via expenditure responsibility, and internationally via equivalency determination (via NGOSource).
  • Ensure grant compliance on legal, financial, tax, and other due diligence requirements.



The Klarman Family Foundation recognizes that a person’s skills and competencies can be gleaned in myriad ways, including via life experience. If you do not meet all the qualifications listed, you are still encouraged to apply for this position.


Ideal candidates will have at least 7 years of relevant professional experience, including at least 4 years in a grants management role. They will be a self-starter with deep knowledge of grants management best practices and be able to balance strong attention to detail with an engaging, consultative, relationship-focused approach to working with people.


Core competencies include:

  • Ability to communicate effectively, collaboratively, and diplomatically; facilitate meetings and provide training across a broad range of internal and external stakeholders.
  • A proactive nature, with excellent attention to detail and follow-through.
  • Project management, multi-tasking, and prioritization skills, with experience meeting deadlines.
  • Flexibility and agility working across content areas with an appreciation for the intersections among issues.
  • Knowledge of philanthropic best practices and due diligence processes.
  • Good judgement, resourcefulness, and ability to problem-solve, troubleshoot, and follow projects to completion.
  • A collaborative orientation coupled with the ability to manage up and across an organization.
  • Experience in financial/budget analysis.
  • Thorough understating of current IRS regulations related to private foundation grantmaking, including equivalency determination, expenditure responsibility, PRIs, etc. preferred.
  • Proficiency in Microsoft Office Suite and experience with grantmaking systems (Blackbaud Grantmaking or GivingData a plus).
  • A strong sense of teamwork, humor, and integrity.


The salary range for this exempt position is $115,000 – $145,000 depending on prior experiences and skills. Comprehensive benefits for this position include paid leave, health and dental insurance with a flexible spending account and dependent benefits, a transit account, and a 403(b) retirement plan. The Foundation is committed to professional growth and development for all employees, and to the continued learning and practice required as an organization to build and foster a diverse, equitable and inclusive workplace.


All Foundation employees are required to be vaccinated for COVID-19 as well as boosted, and the Foundation will require any new employees to be fully vaccinated and boosted by their date of hire as well, absent a medical or religious accommodation as approved by the Foundation.


This position is based in The Klarman Family Foundation’s Boston office and is eligible for a hybrid of in-office and working from home.



More information about The Klarman Family Foundation may be found at:


This search is being led by Britni Russell-Bianchi and Robert Diggs of NPAG. Due to the pace of this search, candidates are strongly encouraged to apply as soon as possible. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.


The Klarman Family Foundation commitment to diversity includes the recognition that our mission is best advanced by contributions of people of diverse backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization that reflects the diverse communities that we serve is a priority, and we encourage applicants of all ages, cultures, races, colors, religions, national or regional origins, disability status, sexual orientation, gender identity, veteran status or other status protected by law.